Madwoman's Game

Privacy Policy – Madwoman’s Game

This Privacy Policy explains how the website for Madwoman’s Game, a documentary film project (referred to in this policy as “Madwoman’s Game,” “we,” “us,” or “our”), collects, uses, and protects information when you visit our site or interact with us online. By accessing or using this website, you agree to the terms of this Privacy Policy.

1. Information We Collect

We collect information in two main ways: information you choose to provide to us directly, and information collected automatically when you use our website.

1.1 Information You Provide Voluntarily

When you choose to contact us or sign up for updates, you may provide personal information, including:

  • Name
  • Email address
  • Publication or outlet name (for press and media inquiries)
  • Any other information you include in messages sent via our contact or press inquiry forms

If you subscribe to our newsletter, your information (such as your email address and any other requested details) is collected and managed via Beehiiv, a third-party email newsletter service.

1.2 Information Collected Automatically

Like most websites, we and our service providers automatically collect certain technical information when you visit our site. This may include:

  • IP address
  • Browser type and settings
  • Device information (such as device type and operating system)
  • Pages visited and features used
  • Dates and times of access
  • Referring website or campaign (if applicable)
  • Time spent on pages and navigation paths through the site

This information is typically collected through standard web analytics tools and server logs.

1.3 Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies (such as pixels or scripts) to help the site function properly, to remember your preferences, and to understand how visitors use the site.

Cookies are small data files placed on your device or browser. Some cookies are essential for the site to work, while others help us improve performance and user experience. You can usually control cookies through your browser settings, including disabling certain types of cookies. Please note that if you disable cookies, some parts of the site may not function as intended.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To respond to press and media inquiries, including requests for interviews, screeners, and media kits.
  • To provide access to screeners and media materials when appropriate and in line with our distribution strategy.
  • To send newsletters and email updates about Madwoman’s Game, but only if you have subscribed via Beehiiv or otherwise opted in.
  • To process giveaway entries when we run contests or promotions via Gleam or similar third-party platforms.
  • To improve and maintain the website, including monitoring performance, understanding how visitors use the site, and enhancing design, content, and functionality.
  • To analyze traffic and engagement, including through analytics tools and aggregated reporting.

We do not sell or rent your personal information to third parties.

3. Third-Party Services

We work with a small number of trusted third-party service providers to host and support our website, manage communications, and run specific features such as giveaways. These services have access to information only to the extent reasonably necessary to perform their functions on our behalf and are subject to their own privacy policies and practices.

3.1 Beehiiv (Newsletter Service)

We use Beehiiv to manage our email newsletter. When you subscribe, your email address and any other information you provide in the subscription form are collected and processed by Beehiiv. Beehiiv may use cookies, tracking pixels, or similar technologies in emails and on their platform to understand open rates, clicks, and engagement. Your use of the newsletter signup and related features is subject to Beehiiv’s own privacy policy and terms of service. We encourage you to review those policies for more information on how Beehiiv handles your data.

3.2 Gleam (Giveaways and Promotions)

From time to time, we may run giveaways, contests, or promotions using Gleam or a similar promotions platform. When you enter a giveaway, the information you provide is collected and processed by Gleam according to its own privacy policy and terms. We may receive certain details about your entry, such as your name, email address, eligibility information, and engagement with the promotion, in order to administer the giveaway, verify winners, and fulfill prizes.

3.3 WordPress.com / Automattic (Hosting and Platform)

This website is hosted and operated using the WordPress.com platform, which is provided by Automattic Inc. As a result, some information about your visit (such as IP address, technical data, and site usage) may be processed by Automattic in accordance with its own policies. Automattic may use cookies and analytics tools to provide and improve its services. For details on how Automattic handles data, please refer to the Automattic Privacy Policy.

3.4 Analytics Tools

We may use analytics tools (such as those built into our hosting platform or third-party analytics services) to understand how visitors interact with the website. These tools typically collect information such as IP address, device and browser details, and usage data, which may be aggregated to help us understand trends and improve the site. Where possible, we use these tools in a way that limits the identification of individual users.

4. Intellectual Property Notice

All content on this website, including but not limited to text, still images, graphics, audio, video, trailers, clips, behind-the-scenes materials, and any other cinematographic, visual, or literary works related to Madwoman’s Game, is the exclusive intellectual property of the copyright holders or is used with permission. All rights are reserved.

Any unauthorized use, reproduction, downloading, recording, distribution, exhibition, public performance, adaptation, or other exploitation of Madwoman’s Game materials is strictly prohibited without our express prior written consent or the consent of the relevant rights holder. This includes, without limitation, posting or sharing copyrighted materials from the film or this website on other websites, social media platforms, or file-sharing services without authorization.

Requests for permission to use any Madwoman’s Game materials should be directed to us via the press or contact form on this website.

5. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

  • Contact and press inquiry information is kept for as long as needed to respond to your request, maintain an ongoing professional relationship, or document communications relevant to the film’s promotion and distribution.
  • Newsletter subscription information is kept for as long as you remain subscribed. If you unsubscribe, Beehiiv may retain limited information on a suppression list to ensure we respect your opt-out preferences.
  • Giveaway and promotion data is retained for the duration of the giveaway and for a reasonable period afterwards to administer prizes, comply with legal or regulatory obligations, and maintain records.
  • Technical and analytics data is generally retained in aggregate or pseudonymous form and may be stored for a longer period for trend analysis, security, and site performance purposes.

When information is no longer needed, we take reasonable steps to delete it, anonymize it, or securely archive it, in line with applicable laws and our legitimate business needs.

6. Children’s Privacy

This website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13 without verified parental consent, we will take reasonable steps to delete that information as soon as possible.

If you believe that a child under 13 has provided personal information to us through this site, please contact us using the method described in the Contact section below.

7. Your Rights

Depending on your location and applicable law, you may have certain rights regarding your personal information. These may include:

  • The right to access the personal information we hold about you.
  • The right to correct inaccurate or incomplete personal information.
  • The right to request deletion of your personal information, subject to certain legal or legitimate business exceptions.
  • The right to object to or restrict certain types of processing, where applicable.
  • The right to withdraw consent where our processing is based on your consent (for example, newsletter subscriptions).

We will respond to legitimate requests within a reasonable timeframe and in accordance with applicable laws. In some cases, we may need to verify your identity before we can act on your request.

8. Changes to This Policy

We may update or revise this Privacy Policy from time to time to reflect changes in the website, in our practices, or in applicable laws. When we make material changes, we will update the “Effective Date” at the bottom of this page. Your continued use of the website after any changes have been posted will signify your acceptance of the updated policy.

9. Contact

If you have any questions or concerns about this Privacy Policy or our data practices, or if you wish to exercise your rights regarding your personal information, please contact us through the Press Contact or contact form available on this website. Please include sufficient detail in your message so we can understand and respond to your request.

10. Effective Date

This Privacy Policy is effective as of July 2026.